Archive for June, 2008

Great expectations

By Danny Sullivan

Nobody in PR really likes to talk about managing expectations (we’d all like to believe that we can get any story on the front page of the Wall Street Journal) but it is a vital component of a successful program, whether you’re client-side or with an agency.

The fact is that every story has a natural news value and, while it’s important for PR people to understand what this value is, it’s even more important that the client understands it too. Without mutual agreement about what level of media traction can be expected, you’re flying blind and all too likely to crash.

Determining the level of expectation to set can be tricky. An experienced PR practitioner should have a good idea of what constitutes a successful story, but it can sometimes be challenging to cut through the marketing rhetoric that is assembled and wholeheartedly believed by technology companies. Terms like “world’s first,” “fastest” and ”smallest” are great to put alongside a new product, but are they accurate? It’s always beneficial to do some digging and ask the difficult questions early on, rather than finding out the hard way later.

Of course, even after careful analysis, it’s still possible that a story will not make the kind of impact you had hoped for. This happens, but if you’ve done the research and asked the questions, and been transparent with the client at all times, then you have given yourself the best possible chance of avoiding a painful post-mortem.

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Revisiting a few recent posts…

By Linda Forrest

A few weeks back, I wrote a post on copyright compliance, a subject near and dear to my heart given that I used to make my living in the music industry, a business that once derived much of its revenue from the proper and fair restitution for copyrighted musical compositions and master recordings. The fact that neither I nor my husband, both music industry veterans, make our current livings in music should speak volumes and somewhat inform readers as to where we stand on the issue.

Yesterday, Canada’s media was aflutter with the announcement of the introduction of new copyright legislation, meant to quell the tide of copyright infringment in this country and to update an archaic law that was in effect long in advance of the past decade’s digital revolution. Just what this means in terms of its application to PR and the appropriate handling of clippings remains to be seen but as the big hole in the plan at this point seems to be the lack of a clear plan on how to enforce the law. This has always been the challenge in the music industry as well. A running joke amongst my former music industry colleagues used to be the vision of the SOCAN police charging into Mom and Pop shops to collect tariffs and license fees for playing CDs. Rightfully, the owners of the copyright should have been paid for the “public performance” of their works, but in reality, it just wasn’t feasible to “catch” everyone infringing on these rights, so the industry let it slide. It’s been an excedingly slippery slope…

I could go on all day, but I won’t.

I did also have a comment about Francis’ post about the interview never being over and wanted to say that this extends to PR folks as well. More than once, early in my career, my name ended up in the paper when I thought that I was just having a casual, off-the-record conversation with a reporter or journalist. The last thing you want as a PR practitioner is to be caught unawares and having to respond to your client’s concerns when they read in the paper “company spokesperson, YOU, said (something that hadn’t yet been announced or ananecdotal quote that’s off message… or worse).” Always remember you are the steward of the relationship between your client and the media and act accordingly.

When dealing with the media, always ensure that the boundaries are clear. If you’re going to spill the beans on an announcement early, make sure that the reporter understands the terms of the embargo and get them to agree to the embargo in writing, if possible. Embargoes are not necessarily water tight, but they’re useful for communicating to the media that you’re keeping an announcement under wraps until the appointed date and for communicating to your client that you aim to protect that information or, (if this is the unfortunate case) that you had written agreement with the reporter or editor or outlet and that they breached that arrangement and there will be stern words and potentially further action on your part for them breaking that agreement.

Just like in life, it boils down to a) watch what you say and b) watch who you say it to!

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Social media: Approach with pragmatic enthusiasm

By Leo Valiquette

LinkedIn, Twitter, Facebook and Youtube. Blogs, podcasts and discussion forums. The early adopters rave about the merits of jumping on the social media bandwagon as a marketing tool that allows a company to generate brand awareness through dialogue with customers, peers, partners and the world at large. It’s all about the warm and fuzzy feelings created when customers feel that they are being heard, that their input is important to the ongoing development of a product or service. Then there’s the celebrity that comes of being a provocative source of information and insight that attracts a following and drives traffic to your business’s website.

The possibilities are endless. And therein lies the problem — running off half-cocked with giddy excitement. But as the panelists at last night’s Social Media for Business Marketing event at TheCodeFactory emphasized, social media is a set of tools, not a strategy in and of itself. It’s a medium, and as such, is still secondary to the message.

The group included Linda Moran, manager of marketing communications at Sciemetric Instruments; Bob LeDrew, senior consultant at Thornley Fallis Communications and blogger at Flacklife; Alec Saunders, CEO and co-founder of Iotum and blogger at Saunderslog.com; Peter Childs, social media strategist; and Luc Levesque, founder and GM at TravelPod and travel blogger.

It was a group passionate about the possibilities of social media, but pragmatic as well. Here are the key points the group agreed must direct any push to use social media as a marketing tool:

1. Listen to what is being said about your company, its products and its brand in the social media universe before launching your own initiatives. What is your reputation? Are there problems you can identify and resolve? Use tools like Google alerts and blog feeds to monitor the web.

2. What are your objectives in terms of brand? Who are you trying to reach? Is this target group social-media savvy? Older age groups are far less engaged with social media than younger ones. In some industry verticals, there may be some early adopters, but the majority of the decisionmakers you want to reach may still be stuck in the ’90s trying to master their email.

3. What business problem are you trying to solve? How will the use of social media address this? Which tool is best for the job — a corporate blog, a Facebook fan page, a polished piece of video on Youtube, a coordinated combination of several?

4. What kind of business outcome do you want to achieve? Such as, is there a specific number of new clients in six months that have come to you through your social media efforts?

5. Experimentation is key. If one tool isn’t yielding the outcomes you want in the specified period of time, try something else. Keep swinging until you hit something.

6. Tying revenue directly back to social media activities is just as difficult as saying with certainty that a story about your company in a major newspaper led to new business with customers X, Y and Z. But there is plenty of research that demonstrates increased web traffic converts into increased business. The trick is figuring out how to drive that traffic.

7. Time. Commitment. Consistency: If you are going to embark on something like a blog, maintaining a steady flow of new content is critical. Alec Saunders, for example, commits to three new postings a day and his traffic is through the roof (the debate’s still open on whether he actually sleeps).

8. Quality: You have to be pushing out quality, compelling content to draw and hold you audience. It’s a dog’s breakfast out there when it comes to competing for the public’s attention. The way to rise to the top is with consistency and quality.

9. Ranking high on a site like Technorati is less important than successfully engaging in dialogue with your target audience. There’s a difference between having a big audience and the right audience.

10. And lastly, if you’re in a position where you’re trying to sell the advantages of social media to a senior executive who’s slow to catch on, speak in simple terms and avoid jargon. Don’t shoot yourself in the foot with your own enthusiasm.

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Segment and conquer

By Danny Sullivan

I read with interest Neville Hobson’s recent comments on PR spam and thought it would be worth raising on this blog too.

Simply using a list building tool to create a media list of over 500 contacts and then sending out every news release to the entire list is not going to yield the kind of results you or your client wants to see. And it’ll probably ensure you end up on a spam blacklist.

In addition to spending the time to actually research each media outlet and contact on your list for its relevance to your clients’ stories, you must also segment your media into the relevant subsets of interest that they represent. And the more granular the better.

While a major product launch announcement might have broad appeal across the majority of your media, it’s unlikely that a vertically focused piece of news is relevant to everyone. By segmenting your list down to focused groups of media with specific interests, you can ensure that you only target the media that will have an interest in your news du jour.

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The interview’s never over…

By Francis Moran

…until the reporter has turned off the mike, descended in the elevator, left the building and driven away. That’s what I teach executives when I do media training, but it’s amazing how tough a lesson it is to learn.

I have to admit I occasionally engaged in gotcha journalism when I toiled as an ink-smeared wretch, so I know how the game works. The reporter goes through her tough-but-fair questions and the interviewee responds, honestly but according to the script and messaging prepared so assiduously before the interview. (You did prepare assiduously before the interview, didn’t you?)

The reporter then starts packing up her gear and, ever so gently, in a manner that would make Columbo blush for his jack-booted incompetence, she asks just one or two more questions and the interview subject, relaxed now that the mike’s been put away, strays away from the script. Or maybe gallops away from it like a runaway horse.

So the perils of a traditional interview are quite clear. But they’re also quite easy to avoid with just a little diligence. Not so the scary new world of so-called “citizen journalism,” as this post points out. Anybody, anywhere can write anything and post it everywhere. So beware.

As a journalist, I reserved dirty tricks, if you want to call them that, for those who should have known better and from whom I was only going to get the truth if I defeated their legions of press secretaries and overseers. I like to think I subscribed to Pulitzer’s old dictum that the job of journalism is to comfort the afflicted and afflict the comfortable, and playing hardball was always part of my view of the latter.

As a blogger more interested in supporting my community of technology entrepreneurs, I don’t do drive-by interviews. I wrote previously about my operating philosophy of who I quote and how I seek their approval for doing so.

But just because I intend to be fair, don’t bet that everyone will be. So remember, the interview’s never over.

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Show me the money

itworldcanadaprintglogo071031 Show me the money

By inmedia

itWorldCanada has a useful piece today about sources of funding for technology research and development. I was hoping it would point to some novel sources but it focuses on the two usual suspects, the National Research Council’s Industrial Research Assistance Program and the Scientific Research and Experimental Development tax credit scheme administered by Canada Revenue Agency. Still, it’s a helpful review of what kind of company and project qualify, and it presents some strong testimonials to the merits of the programs.

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Where to focus your PR efforts

By Linda Forrest

In a perfect world, clients would have unlimited resources, in terms of both time and manpower, to devote to their PR program. In such a utopia, our jobs would be a whole lot easier, never having to put the governor on and being able to run with the PR ball in all directions… but alas, we live in the real world where this is just not the case.

In the real world, resources are constrained and thus the PR effort must by definition be limited. The program must be oriented, not only to meet budget considerations, but also to have the best effect on the client’s bottom line. Determining what that program will be and where to focus the PR effort is a considered process, one that I’ll go into in some limited detail below.

The first question that must be asked is who are you trying to reach, who is your market? Hopefully, you’ve long ago answered this question yourself and thus tailored your marketing efforts as a whole to speak to a particular target group, a group that may consist of both purchasing decision makers and influencers. Once you have a clear view of who you’re trying to reach, it then becomes about how you will reach them. With the media marketplace growing daily, it’s important to have the correct mix of both media channels (print, online, radio, television) and types of outlets, depending on your business (consumer-focused, horizontal trade publications, industry vertical outlets, etc.)

Most of our clients have target markets in particular industry verticals, such as healthcare, legal, or financial services. It’s also often the case that our clients work across a number of verticals, not just one. Then, the decision has to be made as to when and how much effort is put against the trade publications in these verticals.

If you have an established presence in a particular vertical, garnering coverage in trade publications – by way of news items, bylined articles, and most importantly, customer case studies – will affirm your success in this market. If you are looking to build your presence in the market, by the same token, coverage in these publications will speak directly to the decision makers in your space and perhaps get your solution on the short list when prospects are considering their options.

The other side of this coin is knowing when to say when. In the case of a client releasing a particularly sought after product that is perhaps first to market, you may find yourself with the happy problem of a lot of in-bound requests for interviews and contributed pieces. This interest from your media and analyst marketplace likely coincides with interest from prospective customers, partners and other potential revenue generating parties. Therefore, careful consideration must be paid to where and when you expend your PR effort. If the company spokesperson only has time for a few interviews, which ones will derive the most benefit for the company, will reach the most high-value audience? Is it the size of the audience that will generate the most benefit? Or is it the focus of the audience, the niche publication, that will really move the yard sticks for your organization?

Because we consider ourselves a marketing PR agency, our efforts are meant to ultimately help you sell more of what you offer. Your agency should work with your company to really learn about your business objectives and structure the PR effort accordingly. Coordination of all elements of the marketing mix toward a common goal will ensure best results and create good relationships between clients and agencies.

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Writing well doesn’t come easy

By Leo Valiquette

I came across a couple of interesting blog posts today about the trials and tribulations of being a writer, not to mention the trials and tribulations of those who must deal with writers without a firm grasp of what constitutes good grammar.

The first is on the Strategic Public Relations blog. I thought it summed up quite well the never-ending evolution of a writer. If you’re a writer yourself, or intrigued by the process of writing, the author is looking for comments on how to deal with various challenges such as writer’s block.

The second post deals with more nitty-gritty issues of grammar and the poor impression that is made on journalists and editors when PR practitioners fail to adhere to the finer points of style such as proper apostrophe use. Check out the post titled Quality is Job #1 on PR Squared.

For those of us who craft words into coherent patterns of thought for a living, it’s often easy to take for granted what others sometimes see as a cryptic, even magical process.

Sometimes it’s easy. Sometimes it’s not. Is there some magic formula, or secret sauce that stirs the creative juices? Not that I’ve ever discovered. It’s hard work, plain and simple, and the only way I know to get in the groove is to clear my head and get the oxygen pumping with some kind of physical activity, then sit down and focus. There are plenty of little things that can help. When writing fiction, sometimes I favour peace and quiet and classical music, other times I go for the background noise of a cozy coffee bar. But in the end, there’s no substitute for sheer willpower and something that drives a sense of urgency. (On the job, it’s amazing how much inspiration can be drawn from being on the clock with a deadline to meet.)

What often makes all the difference with those of us who write for pay, pleasure, or both, is the enjoyment of the craft itself, rather than whatever monetary rewards we can garner from it. Most of us are unapologetically word geeks. We like to play with words as the building blocks of a good story. Maybe that story comes in the form of a news release launching one of our clients, or a case study in a white paper, but it’s a form of storytelling just the same. In the end, what we are trying to do is reach out, capture the attention of, and strike a chord with, our target audience. Is that so different from what a fiction writer is trying to do?

And much like the case with good fiction, what we do is a product of both a writer and an editor working together to create a final, polished piece. It’s all about making a good first impression so that people focus on what you have written, rather than on how you have written it. (Editor’s note: This piece now makes a much better impression!)

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When it comes to pitching, brevity is the soul of wit

By Linda Forrest

Where the tire hits the tarmac in public relations is when it comes time to pitch a story. All of the materials have been written, the stage is set, spokespeople are available, and the news release has been sent. It’s our time to shine.

There’s a reason that news releases clock in at about 750 words – there is a lot to say about the news item that we’re putting out. We’re adamant that hyperbole doesn’t make it into our clients’ releases, but even when we trim away the fat, there is a lot of ground to cover.

Regardless, we have but a few words to grab our target audience’s attention, whether in an email or in a follow-up phone call. Hence, my reference to Shakespeare in the title of this post. We make it or break it in just a few seconds – can we distill the key message of the story in under 10 seconds on the phone? What few words can we lead with in an email to increase our chances of a positive reply? Has the headline included enough detail to communicate the crux of the story? We work hard to ensure that this is the case because in today’s news dense world, our release is just one of hundreds likely to cross that reporter or editor’s desk on any given day; our phone call is just one of the dozens that they’ll field amid pressing deadlines and breaking news. While we are strong believers that every story has an inherent news value, the fact of the matter is that unless we can quickly and effectively communicate the story, regardless of the channel, we are not doing the best by our clients.

Is brevity similarly appreciated when it comes to blog posts? Today, I’ll have to hope so as I’ve got to get back to pitching.

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Get your sales engine turbo charged on June 13

JG%20Low%205 Get your sales engine turbo charged on June 13

By Leo Valiquette

Anyone savvy with the local tech scene and the areas of focus by yours truly during my time at the OBJ will know all about that made-in-Ottawa problem with developing a sales culture among our companies. Well, somebody’s finally doing something about it.

Eliot Burdett and the team at Peak Sales Recruiting have teamed up with a number of other like-minded individuals to create a not-for-profit organization called the Sales Leadership Initiative (SLI).

SLI’s mission is simple: ferret out from among the estimated 6,000 sales people who live and work in Ottawa the shining stars, the high achievers, the trailblazers who continually set and raise the bar. But this isn’t about showering praise and recognition, it’s about picking the brains of these people for the wise insights that can help others up their own game.

“We are interested in learning from the best practices in technology sales, whether close to home or further afield,” is SLI’s official line. “Our goals are (1) to increase and develop the pool of sales talent, and (2) raise the profile of Ottawa as a center of sale excellence.”

SLI is kicking things off with a launch event on June 13 featuring best-selling author and award-winning motivational speaker Jeffrey Gitomer (pictured) to help sales professionals “turbo charge their sales engines.” It’s a morning event at Ben Franklin Place. Click here to learn more.

In a town dominated by a bureaucractic mindset and a horde of engineers turned C-level executives, we definitely need an initiative like this to push the sales side of a business. Now let’s just hope those most in need can acknowledge their shortcomings and take advantage of what SLI has to offer.

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